Date of Birth

D

Deleted member 946

Guest
I`ve just been told that AGB won`t renew my affiliation unless the club gives them my date of birth and does it instantly, failing which I can`t shoot. Being over 18 seems to have worked for the last 40 something years without a problem so why is it suddenly a problem?
 

bimble

Well-known member
Supporter
Fonz Awardee
Ironman
AIUK Saviour
probably because the online system has been set up to automatically mark people as cadets, juniors, seniors & veterans... which it can only do if it has a person's date of birth.
 

richard345

Member
They told me to list the people who did not wish to divulge their dob in an email and they would add them to my 'basket'. Same with those who haven't got an email address or don't want AGB to have it. Looks like the form designer made dob and email mandatory fields.
 
D

Deleted member 946

Guest
probably because the online system has been set up to automatically mark people as cadets, juniors, seniors & veterans... which it can only do if it has a person's date of birth.
But when I log on to my profile on the sport80 web site, my dob is already there on page 4/6 so why are they asking for it through the club?
 

richard345

Member
But when I log on to my profile on the sport80 web site, my dob is already there on page 4/6 so why are they asking for it through the club?
Are you renewing as an Individual member of is your Club Secretary registering all your mrmberships. I am doing the latter, and if there is no dob on that page, I cannot continue to add that member to my 'basket' in order to produce our invoice for payment. Hence I have to submit a list and these people will be added to the basket manually, by AGB. Then the invoice can be built.

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D

Deleted member 946

Guest
The club secretary is trying to sort out the club's submission to AGB. Are you saying that a member can have a full profile on the AGB website but that the club have to independently enter a full profile for them as well? Or does the club just pick the existing names from the AGB data base and say that they have paid their subs, then enters data for new members?
 

richard345

Member
The club secretary is trying to sort out the club's submission to AGB. Are you saying that a member can have a full profile on the AGB website but that the club have to independently enter a full profile for them as well? Or does the club just pick the existing names from the AGB data base and say that they have paid their subs, then enters data for new members?
I'm the club Secretary at St Helens Archers and I am using the existing AGB list on the club account at Sport:80.

Each member who has paid has to have that confirmed by clicking the 'Renew' buton. That brings the particular Archer's details up, and I have to verify AGB Number, name, address, telephone number (mobile & landline) email address, dob and gender. It appears that only telephone numbers are not mandatory.

If I cannot put a dob and email address into the form, I cannot renew that person.

For new members, all the above details have to be entered manually to the forms and again, if dob and email address are missing, I cannot continue for that person.

As mentioned above, I asked about this and was told to email a list of members / new members without those details and someone at AGB would add them to my basket to generate the invoice.

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D

Deleted member 946

Guest
Thanks Richard, that is very clear. Presumably AGB have good reasons for needing all of the information (mandatory) rather than just wanting it and, having got it, will look after it. I suspect that it would be possible to enter random data in those fields without it being noticed up by the system - perhaps until enquiries at AGB got loads of emails and a later analysis of the membership showed a surprisingly high number older than 100 years! ;-)
 

Raven's_Eye

Active member
Ironman
Thanks Richard, that is very clear. Presumably AGB have good reasons for needing all of the information (mandatory) rather than just wanting it and, having got it, will look after it. I suspect that it would be possible to enter random data in those fields without it being noticed up by the system - perhaps until enquiries at AGB got loads of emails and a later analysis of the membership showed a surprisingly high number older than 100 years! ;-)
I don't know of course, but it could be it has something to do with either;
1) Information for insurance.
2) For stats to see average age groups in different areas and overall.
 

Raven's_Eye

Active member
Ironman
Thanks Richard, that is very clear. Presumably AGB have good reasons for needing all of the information (mandatory) rather than just wanting it and, having got it, will look after it. I suspect that it would be possible to enter random data in those fields without it being noticed up by the system - perhaps until enquiries at AGB got loads of emails and a later analysis of the membership showed a surprisingly high number older than 100 years! ;-)
I don't know of course, but it could be it has something to do with either;
1) Information for insurance.
2) For stats to see average age groups in different areas and overall.
 

DHBowman

New member
When we queried the requirement we got the following response

To drive the different membership categories, entries at tournaments, awards and classifications - only works if the tournament adopts the same system

To enable Archery GB to accurately understand the ages of our members and therefore better aim our services and support in the appropriate places - Okay having shot for over a decade Im not sure I have had much support for AGB, other people may have better experience

To create a unique membership record (especially important when dealing with hundreds and thousands of records) preventing the creation of duplicate records on the database which cause significant issues and delays to the member - Really unless you have two Dave Smiths (or other common name) in your club with the same middle name I dont see this being an issue. You can setup a database to generate individual ID numbers for each entry avoiding duplication even with duplicate entries

To understand the duration of a membership, identify trends and track moves between clubs - doesnt need a DOB to classify and age would be sufficient

The current membership will not allow a membership to be issued without a date of birth for all of the reasons above.

Now take that how you want. I have a few issues with this mainly because its not about the top five reasons, just the last, the new system requires a date of birth as a key field within their database setup. I have put my comments in italics. I will be renewing irrespective of the above but it would be nice if people were up front and said we need it as a unique field in our new system.
 
D

Deleted member 946

Guest
The replies could loosely be translated as 'we've had a consultant in who has lots of great ideas, most of which will fizzle out over time or get superseded when we get the next consultant in'

I seem to remember that roughly 1% of people in this country have someone who shares their name and date of birth - if so dob is not actually a unique identifier even if it helps to narrow the field down a bit
 
D

Deleted member 946

Guest
The replies could loosely be translated as 'we've had a consultant in who has lots of great ideas, most of which will fizzle out over time or get superseded when we get the next consultant in'

I seem to remember that roughly 1% of people in this country have someone who shares their name and date of birth - if so dob is not actually a unique identifier even if it helps to narrow the field down a bit
 

fbirder

Member
To create a unique membership record (especially important when dealing with hundreds and thousands of records) preventing the creation of duplicate records on the database which cause significant issues and delays to the member - Really unless you have two Dave Smiths (or other common name) in your club with the same middle name I dont see this being an issue. You can setup a database to generate individual ID numbers for each entry avoiding duplication even with duplicate entries
I've just completed my renewal of my club membership.

The online form automagically filled in the field for my club membership number - which also appears on my AGB membership card. So I already have a unique ID.

The form also required DoB - if under 25. Otherwise it's not required.
 
D

Deleted member 946

Guest
I was talking to our membership secretary last night and he tells me that the option described before in this thread for the membership people at AGB to enter names without dob is not available to him. They say that he must provide dob for the invoice to be raised (and someone else on the committee is not happy about fictitious information being provided in case there is an insurance issue!)
 

mark27b

Member
We really should be asking how our DoB will be used and how it will be stored.

In May 2018, the Data Protection Act (DPA) in the UK is due to be replaced by the EU's General Data Protection Regulation (GDPR). Under the new regulations, companies must keep a thorough record of how and when an individual gives consent to store and use their personal data.

When the new data protection laws come in and what will change

It could be, unless we are getting an AGB birthday card, a birth year only would suffice
 

Black Sun

Member
We really should be asking how our DoB will be used and how it will be stored.

In May 2018, the Data Protection Act (DPA) in the UK is due to be replaced by the EU's General Data Protection Regulation (GDPR). Under the new regulations, companies must keep a thorough record of how and when an individual gives consent to store and use their personal data.

When the new data protection laws come in and what will change

It could be, unless we are getting an AGB birthday card, a birth year only would suffice
similar considerations will also apply to the grass roots clubs IF they process or hold any personal data on members (which they almost certainly will)

might be useful for folks to look at the below

https://www.muckle-llp.com/enews/gdpr-mean-grassroots-clubs/
 

chrisgas

Supporter
Supporter
Why not use the persons N.I. no as a unique identifier? In Spain the equivalent appears on your drivers licence.
 

Rik

Supporter
Supporter
Why not use the persons N.I. no as a unique identifier? In Spain the equivalent appears on your drivers licence.
And trust AGB to not leak it... Also would not work for younger juniors and adults without NI numbers...

Plus, it's not the kind of thing you should give out to just anyone, it's too important an ID number. The same argument (though not so strong) applies to DOB. AGB should only have it where they need it and not otherwise. So people claiming to be juniors, masters.
 

Gina Burton

New member
I can see no reason for AGB bringing in this ridiculous online payment system as you still have to send bits of paper to region and county before they will activate your bloody membership!!!!
 
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